Shipping & Logistics Information page cover image
Visitor Guide

Shipping & Logistics Information

Guidance for planning COP31 consignments, completing the required logistics documents and coordinating venue delivery.

This page explains the logistics processes for materials, equipment, pavilion/stand items, media/broadcast equipment and promotional materials to be shipped to the conference venue as part of COP31 Türkiye - Antalya.

Shipment Planning

Participants may request end-to-end support or coordinate their shipment with their own forwarder, subject to the official logistics procedure.

Customs and Venue Delivery

Customs coordination, hub acceptance, delivery slots and venue access must be confirmed through the official logistics operator before dispatch.

Before You Ship

  • Before arranging any shipment, participants must review the relevant logistics documents, complete the required forms and obtain confirmation from the official logistics operator. Shipments must not be sent directly to the conference venue.
  • Use the published Shipping Guideline, Rate Card, Service Order Form, Cargo Label Format and Invoice/Packing List templates.
  • For general logistics questions, contact COP31@omsan.com.

Logistics Documents

For COP31 shipments, participants should use the documents, forms and templates below for shipment planning and logistics service requests. Please review the relevant guideline before arranging any shipment and prepare service requests, cargo labels, invoices and packing lists in the published formats.

Relevant documents

  • Shipping GuidelineDownloadable document · PDF · English · 0.6 MB
    Download
  • Rate CardDownloadable document · PDF · English · 0.7 MB
    Download
  • Service Order FormDownloadable form · XLSX · English · 38 KB
    Download
  • Cargo Label FormatLabel format · XLSX · English · 34 KB
    Download
  • Invoice and Packing ListTemplate · XLSX · English · 37 KB
    Download
  • Operational Terms and AbbreviationsReference document · PDF · English · 81 KB
    Download

The documents are also available on the COP31 page of OMSAN, the official logistics operator: omsan.com/cop31

Document Use

  • Review the relevant document before arranging any shipment.
  • Use the published templates for shipment requests, labels, invoices and packing lists.

Logistics Contact Channels

For COP31 shipments, please use the subject-based e-mail addresses below for general inquiries, shipment booking, customs, warehouse/hub, venue delivery and re-export requests. To route your request correctly, please include the participant/organization name, shipment subject, transport mode, estimated arrival date and reference number, if available.

  • General Inquiries

    General logistics information and first-level guidance.

    COP31@omsan.com

  • Shipment Booking

    Shipment booking, mode/gateway confirmation and pre-alert for a participant's own forwarder.

    COP31_TRANSPORT@omsan.com

  • Customs and Permits

    Customs status, ATA Carnet, permits and restricted-goods approval.

    COP31_CUSTOMS@omsan.com

  • Warehouse and Hub

    Warehouse acceptance, storage and cross-docking coordination.

    COP31_WAREHOUSE@omsan.com

  • Venue Delivery and Re-export

    Delivery slot requests, vehicle/driver/personnel accreditation, re-export and return-shipment collection.

    COP31_DELIVERY@omsan.com